Terms and Conditions
- Room(s) will be left in the same condition as they were found in.
- Tenants will observe pre-arranged dates/times for events, promptly arriving and vacating.
- The date is not confirmed until the deposit is fully paid.
- Notice should be given 2 weeks prior to any room cancellations. In the case of emergency, notice should be given as soon as possible. In case of inclement weather, please contact Diversity Richmond staff at 804-622-4646 or Diversity Thrift manager at 804-353-8890 for closures and schedule adjustments.
- Tenants will use only the room(s) previously agreed upon with Diversity Richmond.
- Treat Diversity Richmond’s facility, furniture and property with respect and care. If food and drinks are involved, please wipe down all tables and storage surfaces prior to departure, making sure no watermarks or stains are left behind.
- Please notify a staff member when you are leaving the premises. Staff will then ensure that exits and entrances have been locked.
- Tenants will be respectful and mindful of other groups and individuals, making sure not to encroach on their time and space.
Event Hall
Deposits
A security deposit must be paid before the hall can be reserved. All rental fees are due 30 days prior to the event date. The security deposit will be refunded within five business days after the event, minus any cost for repairs as the result of damage to the facility by the tenant or their guests.
Individuals or organizations who cancel a scheduled event within 14 days of the event date will forfeit 50% of the security deposit.
Security and rent deposits that are paid less than two weeks prior to the event must be paid by cash, credit card, certified check, money order or Paypal. Checks will not be accepted. The remainder of the rent must be paid prior to set-‐up and through the same methods.
Event set up and breakdown
There is no charge for the set up or breakdown of tables and chairs in the Event Hall. Fees for other uses and configurations of the space will be negotiated with the tenant. Tenants are responsible for leaving the space in the same condition as when they arrived.
Gallery, Lounge & Classroom
Deposits
A security deposit must be paid before the gallery or classroom can be reserved. All rental fees are due 4 business days before the event date. The security deposit will be refunded within five business days after the event, minus any cost for repairs or cleaning as a result of damage to the facility by the tenant or their guests.
Individuals or organizations who cancel a scheduled event within 5 business days of the event date will forfeit 50% of the security deposit.
Event set up and breakdown
There is no charge for the set up or breakdown of tables and chairs in the Gallery, Lounge and Classroom. Fees for other uses and configurations of the space will be negotiated with the tenant. Tenants are responsible for leaving the space in the same condition as when they arrived.
It is the responsibility of the tenant to protect and maintain the integrity of the wooden surfaces and nicer furniture pieces in the lounge and gallery. Diversity Richmond will provide assistance and/or direction concerning these matters.