Terms and Conditions

  • Room(s) will be left in the same condition as they were found in.
  • Tenants will observe pre-arranged dates/times for events, promptly arriving and vacating.
  • Notice should be given 2 weeks prior to any room cancellations. In the case of emergency, notice should be given as soon as possible. In case of inclement weather, please contact Diversity Richmond staff at 804-622-4646 or Diversity Thrift manager at 804-353-8890 for closures and schedule adjustments.
  • Tenants will use only the room(s) previously agreed upon with Diversity Richmond.
  • Treat Diversity Richmond’s facility, furniture and property with respect and care. If food and drinks are involved, please wipe down all tables and storage surfaces prior to departure, making sure no watermarks or stains are left behind.
  • Please notify a staff member when you are leaving the premises. Staff will then ensure that exits and entrances have been locked.
  • Tenants will be respectful and mindful of other groups and individuals, making sure not to encroach on their time and space.

Event Hall

Deposits

A $500.00 security deposit must be paid before the hall can be reserved. All rental fees are due 30 days prior to the event date. The security deposit will be refunded within five business days after the event, minus any cost for repairs as the result of damage to the facility by the tenant or their guests.

Individuals or organizations who cancel a scheduled event within 14 days of the event date will forfeit 50% of the security deposit.

Security and rent deposits that are paid less than two weeks prior to the event must be paid by cash, credit card, certified check, money order or Paypal. Checks will not be accepted. The remainder of the rent must be paid prior to set-­‐up and through the same methods.

Event set up and breakdown

There is no charge for the set up or breakdown of tables and chairs in the Event Hall. Fees for other uses and configurations of the space will be negotiated with the tenant. Tenants are responsible for leaving the space in the same condition as when they arrived.

Gallery, Lounge & Classroom

Deposits

A $200.00 security deposit must be paid before the gallery or classroom can be reserved. All rental fees are due 4 business days before the event date. The security deposit will be refunded within five business days after the event, minus any cost for repairs or cleaning as a result of damage to the facility by the tenant or their guests.

Individuals or organizations who cancel a scheduled event within 5 business days of the event date will forfeit 50% of the security deposit.

Event set up and breakdown

There is no charge for the set up or breakdown of tables and chairs in the Gallery, Lounge and Classroom. Fees for other uses and configurations of the space will be negotiated with the tenant. Tenants are responsible for leaving the space in the same condition as when they arrived.

It is the responsibility of the tenant to protect and maintain the integrity of the wooden surfaces and nicer furniture pieces in the lounge and gallery. Diversity Richmond will provide assistance and/or direction concerning these matters.

Terms and Conditions ‐ Event Related

ABC Permits

Tenants are required to obtain and provide Diversity Richmond with all permits required by the commonwealth to serve, sell, or consume alcoholic beverages. The cost for these permits is the sole responsibility of the tenants.

Tablecloths & Linens

Events that utilize Diversity Richmond’s tablecloths and linens will be charged an additional fee. This fee will be negotiated at the time of booking and will not be less than $5 per table cloth. Tenants may make other arrangements for these items.

Catering & Vendors

Diversity Richmond does not offer catering. Tenants are required to make catering arrangements with an outside vendor if event catering is desired. The caterer chosen must be licensed and possess a valid permit from the Health Department. All fees required by vendors are the sole responsibility of the tenant.

Servers, Bartenders, & additional Staff

Tenants will be required to pay $15/hour per individual needed to assist the operation of any event. Tenants are urged to provide their own staffing for events.

Tenants will be financially responsible for holiday pay rates for Diversity Richmond staff members on duty for event, if event falls on a holiday in which Diversity Richmond is regularly closed for business.

Security

Events requiring security due to crowd size, alcoholic beverage consumption or event hours of operation will be charged $28/hour per officer with a minimum of 4 hours. Diversity Richmond will make these arrangements and this fee is due 30 days prior to the event date. The number of officers required will be determined by Diversity Richmond.

Damage to Property

The cost to repair any damage or the need for excessive cleaning to the property will be deducted from the security deposit. Damages that exceed the deposit will be charged to the organization/individual who rented the facility. All costs for damage are to be received within 30 days after the event date.

Miscellaneous Charges

All miscellaneous charges and fees for services not common with other events will be the tenant’s sole responsibility. The tenant must make these arrangements with and outside vendor or supplier and is responsible for all applicable costs. Diversity Richmond must receive copies of all agreements made between the supplier and tenant. Diversity Richmond will be involved with all logistics and scheduling requirements to coordinate the event.

Indemnification

The tenant herein indemnifies and holds harmless, the Diversity Richmond, its directors and staff from suit, actions, damages, liabilities and expense in connection with personal injury, illness, or property damage or theft resulting from the use of any facility at Diversity Richmond. The client cannot hold Diversity Richmond responsible for failure to provide the basic facilities and services due to emergencies, catastrophes or interruptions of public utilities. In no event will the Diversity Richmond be liable for any damages, including, but not limited to, speculative, indirect or consequential damages of any nature for any reason.